Provider Disputes and Appeals
Provider Claim Disputes
Process for Claim Payment Disputes
Medicare providers who are in CareSource’s network and are participating for CareSource members must use the dispute process for any claim denials. Appeal rights do not exist for participating Medicare providers.
If you believe your claim was denied incorrectly or underpaid, you can submit a claim dispute.
Claim payment disputes must be submitted in writing. The dispute must be submitted within 60 calendar days of the date of denial or date of payment.
At a minimum, the dispute must include:
- Sufficient information to identify the claim(s) in dispute
- A statement of why you believe a claim adjustment is needed
- Pertinent documentation to support the adjustment
Incomplete requests will be returned with no action taken. Payments disputes can be submitted to CareSource through the following methods:
- Provider Portal: https://providerportal.caresource.com
- Fax: 937-531-2398
- Mail: CareSource
Attn: Provider Appeals Department
P.O. Box 1947
Dayton, OH 45401-1947
CareSource will render a decision within thirty (30) calendar days of receipt. If the decision is to uphold the original claim adjudication, providers may appeal. Appeals must be submitted within 60 days of the date of the denial.
Providers may request the following types of appeals:
- Claim appeals: Submit a claim appeal to request reconsideration of a claim denial.
- Clinical appeals: Submit a clinical appeal to request reconsideration of a medical necessity decision.
All appeal requests and associated information are reviewed by clinicians not previously involved with the case.
If you do not agree with a denial on a processed claim, you have 60 days to submit an appeal from initial adverse decision.
If the appeal is not submitted in the required time frame, the claim will not be reconsidered and the appeal will be denied. Providers will be notified in writing if the appeal is denied. If the appeal is approved, payment will show on the Explanation of Payment (EOP).
Please be aware: If your issue is not related to a lack of authorization, please utilize the payment dispute process as your first method to resolve the issue.
If you disagree with a clinical decision we have made regarding medical necessity, we make it easy for you to be heard.
After receiving a letter from CareSource® denying coverage, the provider or the member can submit a clinical appeal within 60 calendar days from the date of service, denial or discharge. Providers have the right to submit pre-service appeals. Pre-service appeals will be resolved within the standard time frame of 30 calendar days, unless you request an expedited appeal.
The first appeal requested is called a Level 1 appeal. In this appeal, the coverage decision is reviewed to ensure we followed all of the rules properly.
Providers can request a coverage decision or Level 1 appeal on a member’s behalf. If the appeal is denied at Level 1, it will be automatically forwarded to Level 2. Level 2 appeals are conducted by independent organizations not connected to us. For a provider to request any appeal after Level 2, the member must appoint the provider as his or her representative. Learn more about Appointing a Representative here.
There are three additional levels in the appeals process after Level 2 (for a total of five levels of appeal). Details of all levels can be found in the provider manual (coming soon).
How to Submit Appeals
You can submit appeals through our Provider Portal or using the Provider Appeal Form (coming soon). The Provider Portal is the most efficient method of submitting appeals.
Include the following required documentation:
- Progress notes including symptoms and their duration, physical exam findings, conservative treatment that the member has completed, preliminary procedures already completed and the reason service is being requested.
- Any documentation of specialists’ reports or evaluations, any pertinent previous diagnostic reports and therapy notes
- If the service has already been provided, a copy of the original remittance advice and/or the denied claim
- If filing an appeal on behalf of a member or for pre-service issues, the member’s written consent, which must be specific to the service being appealed, is only valid for that appeal and must be signed by the member (Please note: You can use the Consent for Provider to File an Appeal on Patient/Member’s Behalf form to record this consent.)
Expediting Clinical Appeals
If you feel that your patient’s life or health is at risk if a decision about care is not made in a timely manner, you may ask us to expedite a clinical appeal.
Call us at 1-833-230-2176 to expedite a clinical appeal.
Notification of Resolution
CareSource will decide whether to expedite an appeal within 24 hours. We will make reasonable efforts to provide prompt verbal notification to the member of the decision to expedite or not expedite the appeal; the attempt will be made by phone. If the member is in a facility, their appeal must go through the Quality Improvement Organization (QIO), Livanta. The provider or facility will be notified on the same business day of the decision.
Expedited appeals will be resolved and verbal notification will be made within 72 hours of receipt of the appeal or as expeditiously as the medical condition requires unless the resolution time frame is extended. CareSource will send written notification to both the provider and the member on the same business day of the decision.
Denied Expedited Appeals
If CareSource decides not to expedite the clinical appeal, we will send written notification within two calendar days of receipt of the appeal to both the member and the provider. This notification will include the determination to process the appeal as a standard appeal and any additional appeal rights the member may have related to our decision. The appeal will be resolved within 30 calendar days from the date the appeal was received and follow the standard CareSource appeal process.
Extending an Appeal
Members may verbally request that CareSource extend the time frame to resolve any medically necessity appeal request up to 14 days. CareSource may also request an extension.